By Claire Walla
Finally, the two boards came to the same table.
On Tuesday, January 31, school officials and Bay Street Theatre board members held a meeting on the Pierson Middle/High School campus to discuss the potential for a collaboration between the two. The idea of the Bay Street Theatre collaborating with the Sag Harbor School District to create a new theater venue has been floated for a few years. And with Bay Street’s impending move from its current location on Long Wharf in Sag Harbor, discussions have been spurred with greater urgency in the last few weeks.
The dialogue oscillated in scope for much of the two-hour meeting, wavering back and forth between small details (like whether it’s possible to obtain a liquor license on a school campus since Bay Street serves alcohol), and larger ideas, such as the school and theater working together to build an entirely new performing arts center in Sag Harbor.
But, while no board member on either side of the aisle completely put the kibosh on the potential for collaboration, there were aspects of this hypothetical partnership that raised red flags for both.
“I don’t want to throw any cold water on the issue, but I can’t possibly see how [an independent theater] can be in this school district, in this area,” school board member Walter Wilcoxen said.
Based on a memo the school district received from its attorney, Tom Volz, Wilcoxen pointed out some of the smaller issues, like limited parking and storage capacity.
But Tracy Mitchell, Bay Street Theatre’s executive director, expressed some concerns with the overall picture.
“One of the biggest issues for us, from a creative perspective, is we need to be able to have complete control over what we produce,” she said.
Though Mitchell and the theater’s creative director, Murphy Davis, assured the school that no expletives would be used on any signage related to the theater, some of the theater’s productions can be a bit, well, “racy.”
While Davis said there are elements to what Bay Street does now that could shift to conform to a different production model — for example, the theater could stop selling alcohol if it managed to secure other revenue sources — creative freedom is non-negotiable.
“We can do some pretty racy content,” he continued. “It’s imperative that we don’t feel hemmed in by that.”
Then there’s the time frame.
At best, school superintendent Dr. John Gratto said the process would take three years to complete. (Later, he explained that the time frame would more realistically take up to five years.) It would take six months for the school’s architect to draw-up a new design and then for the state education department to review the plans, another three months for the school to bid the project, then at least a year to construct the building.
“We’re talking two years after voter approval,” he continued. “And voters would have to approve such a project.”
The district’s current design for a 415-seat theater comes in at an estimated $12 million. Even if private funds were used for the project, Dr. Gratto said state aid would still kick-in for 10 percent of the cost, but that would trigger the need to put the project up to a vote.
Mitchell said the theater has a certain degree of flexibility for discussing future plans because it’s not scheduled to leave its current space until spring of 2013.
“The board would be able to back us renewing our current lease if we were working toward a pre-approved plan,” she said. “But, what we can’t do is say it’s going to take us another year to figure out whether we can get through these hurdles, and in the process lose all our other options.”
According to Mitchell, the theater is actively pursuing all possible options, including in Sag Harbor the Schiavoni property on Jermain Avenue, the National Grid lot on Long Island Avenue, the Sag Harbor Cinema, and in Southampton Village the soon-to-be vacant Parrish Art Museum space on Jobs Lane. At this point, Mitchell said the theater has put together several committees to further explore these options.
“It doesn’t sound like [the school] is going to be at the forefront,” Davis stated at the end of the meeting. Besides issues of parking, storage space and creative control, he said the time frame doesn’t seem viable.
“Just what I’m hearing tonight, it makes me uncomfortable that we’re going to have to wait,” he said.
And while nestling into the Pierson campus may seem like a dream sequence too riddled with legal complications to become a reality, school board members were energized by the idea of a potential collaboration off-campus.
Dr. Gratto directed interests to the piece of empty land directly across the street from Pierson, at the intersection of Division and Marsden streets, where the Trunzo family owns four parcels. According to community member John Landes, who’s already investigated the site, the cost would roughly total $4 million — just to purchase the land.
As for the overall idea of collaboration, Bay Street Board Member Robbie Stein said, “When you look at it, there are a lot of problems. But, on some level, starting this dialogue is bringing to the community the idea of: is there a place for arts in the community?”
The Bay Street Board will meet again next week to further discuss all its options.