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Southampton Town Comptroller Tamara Wright

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tamara wright

The Sag Harbor Express sits down with the new Southampton Town Comptroller, Tamara Wright, to discuss her background in finance, the state of the town’s finances and why she loves accounting.

What is your background in finance?

I have a masters degree in accounting, or a masters of accountancy. My first job was working for a liberal arts college, Guilford in North Carolina, as an assistant comptroller. After that I worked for [the professional services firm] Price Waterhouse, before their merger with Coopers and Lybrand, for six years.

I detect a slight Southern accent. Where did you grow up?

I grew up in North Carolina and Virginia. I did my masters at Virginia Tech and then I moved to New York City to work for Price Waterhouse.

What did you do at Price Waterhouse?

I was in the management consulting division. At that time there weren’t industry specialties. I worked in a number of different industries, but my area of expertise was in financial management and strategic planning. Now things are organized in such a way where you might be an expert in the financial sector or the manufacturing sector, or you might be an expert in government.

One of my first projects was for the New York City Fire Department. There had been a lawsuit against the city because the cost of the fee for fire inspections was exceeding the cost of completing the inspection itself. I developed a cost allocation model, [which meant] I had to figure out what it really cost [to do the inspection.] I had to watch how they inspected a how and how long it took them to do it.

I did a similar kind of job when they were building the World Financial Center. The city of New York and Olympia & York were my clients. They had a joint agreement with the Port Authority. They had four buildings, but when they were selling their first building they didn’t know how much it had cost them to build it. So I had to put on a hard hat and go out and see how they had built the building . . . see how much steel they had used.

Was that one of your favorite aspects of the job, to go out and see how these financial projects existed in the real world?

I think I have always loved learning new things and I have always been drawn to improving things, so management consulting was a really good place for me. I was able to learn a lot and develop different skills in financial planning, budgeting systems and improving financial functions. I learned how to make them more efficient and effective.

What else did you at Price Waterhouse?

I specialized in transfer pricing, financial planning, financial reorganization and financial records reconstruction, [among other things.] I did this across a number of sectors. Air Canada was one of my clients.

Mostly my work was involved in financial and strategic issues. The job really allowed me to develop my financial management skills.

I also did a little “tour of duty” developing continuing education classes in management consulting at the national office. I wrote a couple of courses and taught new managers. I taught them how to manage profitability. That experience gave me a whole other dimension into how adults learned. It really helped me as a manager to know how to educate adults and understand how they learn.

Where did your career take you after Price Waterhouse?

At Price I felt like I was a jack of all trades, but a master of none so I decided to work inside a company. I became interested in the financial sector and I ended up in the world of Wall Street. I left Price Waterhouse to work for Prudential Financial first as a risk analyst, then moved on to a variety of other roles, including business unit controller and budget officer, director of strategic and financial planning, and chief operating officer for the international business.

How long did you work for Prudential?

For 16 years. I did a lot of different things for them, but I thought I would only be there for a few years, then return to consulting. After that, I started my own consulting firm on the East End in 2006. Most of my consulting work was with not-for-profits and some start up ventures. I didn’t want to travel too far from home.

How did you become involved with Southampton Town?

Councilwoman Anna Throne-Holst knew me because our children went to school together. She knew that I had a financial background. In the spring of 2008 she asked if I would submit my resume [as an outside financial consultant] to the town since they were going through a financial transition after the resignation of Charlene Kagel and appointment of the new comptroller, Steven Brautigam. My resume made its way to Human Resources and then I received a call from [former deputy supervisor] Richard Blowes and interviewed with the Town Board.

What were your main responsibilities when you started consulting for the town in July 2008?

Mostly, I was involved in two things: looking at how to redeploy the town’s financial system so that it would provide better financial controls and better reporting; and then the other part was helping to re-establish and organize the comptrollers office.

When Charlene left, two senior people — the deputy comptroller and the senior auditor — left with her. Another person retired after working here for a very long time. The office manager transferred to the water district. The payroll officer was transferred to the parks department. By the time I got here in July, there were only two people who had been in the department at the beginning of 2008. The office was pretty decimated and Steve Brautigam was struggling because he didn’t have the staff. The first thing I focused on was recruiting individuals, working with the human resources department and Steven to rebuild the comptroller’s office.

You were recently named town comptroller. Why did you accept the position?

I think my appointment was the least disruptive to the town when it found itself in need of a new comptroller. There had been so much disruption here, and since I had been part of recruiting and training the new staff, it was a bit easier for me to step in. This is an appointed position [that runs concurrent with the supervisor’s term] and my appointment will end in December. I think it wasn’t going to be easy for the town to find someone who would want to work for only six months as the comptroller.

I was already here and working with the town. I understood what was happening at the town, so I made the full time commitment.

Originally, my work was only supposed to be a 90-day project. My plan had been to move back down to Virginia. I had agreed to do a mid-July to mid-October project; but, while I was in the midst of it, the project took on a life of its own.

You were part of the team of town financial officials who discovered significant problems in the funding of the town’s capital projects and the inaccurate tracking of these projects from 2003 through 2007. How did you make this discovery?

Well, it wasn’t like we had a sudden epiphany. It slowly revealed itself over time. In the beginning, as we were redeploying the town’s financial systems. We wanted to have the cash for the projects and wanted to allocate the necessary funding. There were a combination of projects. Some were almost complete and some were just about to be completed. We had to decide if we wanted to carry these projects forward. Those kind of questions lead us to not really being able to reconcile the funding.

We realized that the cash in the bank and the amount left to spend [for each project] wasn’t equal. We did know that there were bonds that hadn’t fully been issued, but we knew something else must be at play.

Where does the town’s corrective action plan stand?

I think it is fair to say that we are still working on it. It is still in progress and we don’t fully know project by project where we stand. We are just beginning to understand the over- and the under-funding. We had to go back all the way to 2002 and look at how much cash was in the bank, how the money was borrowed for each project and we had to develop a database [with all of this information].

Richard Blowes has been heading the effort to see what was actually happening with these projects. He is looking at what money was going out and what money was coming in.

[Current deputy supervisor] Bill Jones is going through each town board authorization because the resolutions tell you how much spending was approved for each project, and how that project was supposed to be funded.

This week our forensic auditing company will begin a project to review all of the data. They will help validate what we have collected to make sure the information is accurate and complete. We need this independent audit to make sure that we have identified everything. It should be complete in a month and then we will have full understanding of how each project stands. Then, the draft corrective action plan will be updated and completed.

What are some measures the town is taking to make sure this doesn’t happen again?

Certain new controls have been implemented, but improving the controls was a decision the town made before [discovering the errors in the capital fund.] It was through the process of improving [the town's finances] that we discovered the problem. I have to give the town credit, because they understood that they needed to improve their accounting for the capital projects almost a year ago. There was a recognition that there needed to be better accounting.

Now, each capital project has a cash account and a fund balance. It has an actual balance sheet. We are recording the funds received for each project, as well as for the spending. [Before, the funding for each project was coming from one fund, or “pool of money,” and the funding wasn't separated for each project.]

On a different note, what is it about finances that interests you? What do you love about finances?

I think when the financial function is performing effectively it provides information for good decision making. Accurate information is the corner stone of efficient and effectively running any kind of business, whether it be a municipality, private cooperation or a not-for-profit. You have to make good decisions. When a company fails the customers get hurt, and likewise when a municipality fails the taxpayers get hurt.

In my career I have enjoyed developing information that can be relied upon and helps management make good decisions.

Southampton Town Faces Four Main Financial Hurdles

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As Southampton Town officials continue to wade through hidden I.O.U.s from the general fund to the capitol fund in the years 2004 through 2006, last week Southampton Town Supervisor Linda Kabot announced that the town would hold off on filing an annual update document with the State Comptroller, as recommended by the town comptroller Steve Brautigam. In a press informational session held by Kabot on Monday, May 18, she said the total authorized unissued debt for the town was around $19 million and added that the town faces four major hurdles in terms of correcting its finances.

Firstly, reported Kabot, since 2003 the town used interfund loans from the general fund to cover other town costs, such as police fund expenses, waste management expenses and highway fund expenses. These loans, she added, kept property tax increases at bay for these town expenses.

According to documentation provided by Kabot, “As of December 31, 2007, approximately $7.5 million in operating deficits were reported by the external auditors for the Police, Highway, and Waste Management Enterprise Funds, as well as various special assessment districts.” Kabot reported the “co-mingling” of funds was the crux of the problem. She added the town plans to enact a five-year deficit reduction plan, which was part of the 2009 adopted budget. The plan will steadily increase property taxes to cover these interfund transfers.

The second dilemma the town must reconcile is the often reported upon “errors, omissions and hidden I.O.U.s in the capital fund,” said Kabot.

“An unreported liability totaling over $8.5 million due from the General Fund to the Capitol Fund was confirmed March 19, 2009, for the years 2004, 2005 and 2006 … this administrative oversight for the years 2004 through 2006 was not conveyed to the town board during 2007 or 2008,” stated Kabot.

She added that it has been reported that the former comptroller Charlene Kagel admitted to knowing of the problem in July 2007.

“Since about six weeks ago, we have had no discussion with Charlene,” said deputy supervisor Bill Jones.

“It appears everyone is lawyering up,” Kabot stated, who added earlier that “the town is looking at all legal options.” Though, it remains unclear if the former comptroller will be subject to any repercussions.

Kabot added that the town “is still digging to get to every penny” of money that was approved to be transferred from the general fund to the capital fund but was never moved.

Town management services administrator Richard Blowes said the town should have certified financial reports by August, which will help ameliorate the third problem facing the town. The town needs to have accurate financial reports in order to authorize unissued bonds to begin paying off the town’s debts. Kabot added that she is insisting upon an external audit to “help review and restate fund balances.”

The town’s fiscal worries are further compounded by significant decreases in mortgage tax revenue. According to Kabot, the town is anticipating a $2 million shortfall for 2009. The town had originally budgeted for $7.5 million in mortgage tax revenue. This will lead to several cost cutting measures at town hall. Purchase orders at or above $1,000 will require Kabot’s signature and all equipment, vehicle and electronic gadget purchases will be suspended.

Former Sag Harbor Trustee to serve as Deputy Supervisor

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Bill Jones, deputy mayor southampton new york

Following concerns with the capital accounts within the Town of Southampton, it was decided on Monday that Richard Blowes would step down from the position of deputy supervisor. Both Blowes and Supervisor Linda Kabot agreed that his responsibilities would be more focused on implementing upgrades to the financial management systems within the Town for improved audit capabilities.

Blowes will now work solely under his other title, Town Management Services Administrator, in order to vet out the fiscal inconsistencies, which has been causing some outcry with members of the town board, in relation to capital projects and the capital budget. 

In a press release sent out from the supervisor’s office on Monday, it  stated that the board would do better without Blowes “having to wear two hats.”  

Bill Jones, the town’s Human Services Director, was appointed to the role of deputy supervisor on Monday.

Jones was born and raised in Sag Harbor where he previously served as a village trustee.  Jones also worked as Deputy Commissioner of the Suffolk County Department of Social Services and as a Suffolk County Legislator. For the last five years, Jones has worked for the town of Southampton.

“My first order of business is going to be to resolve the issue with regards to the capital budget,” he said in an interview on Tuesday. He said he would like to explain the current fiscal condition for town government to the people of the Southampton. Jones also said that he would maintain his current responsibilities while taking on the requirements to fulfill the deputy supervisor position.

“I have always considered the budget to be the most important document that we publish,” Jones said, “and I want to focus on making it understandable and readable.” He also said he hopes to increase the communication between the town board members and the supervisor’s office as well as the community.

Two weeks ago, Blowes and the town board had a lengthy regular work session relating to changes to the Poxabogue Golf Course. At that work session it was revealed that the town’s checkbooks, associated with the Town’s Capital Program were not adding up to match the computerized records in the Comptroller’s Office for project authorizations provided to departmental managers — leading to a $19 million discrepancy between the two.

At the moment, in order to determine what has caused the discrepancy, the town board is taking a good look at all their capital projects and Blowes will be focusing on that.

When supervisor Kabot took her oath of office in January of 2008, one of her first moves was to nominate Blowes to the position of deputy supervisor to work closely with her. The responsibility of the deputy supervisor is to act administratively in the extended absence of the supervisor and to assist with carrying out various public relations functions. 

Bill jones is sworn in as deputy mayor

 

Southampton Town to Examine all Capital Projects

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Town Board Meets to Discuss Capital Accounts

At a Southampton Town Board work session on Friday, board members gathered to talk about the discrepancies in the capital accounts. At last week’s work session, council members discovered that there was an approximate $19 million difference between the $16 million actual cash on hand and the $35 million the department heads thought they had in their accounts. Town supervisor Linda Kabot said that this difference in figures could be due to bonds being authorized, but never issued. Now, the board will be looking to go back through all the outstanding capital projects to determine which ones will be priority.

At Friday’s meeting, the town’s management service administrator, Richard Blowes, Tamara Wright, a finance consultant and comptroller Steve Brautigam met with the board members to discuss their plan of action.

Councilwoman Nancy Graboski first spoke at the meeting, giving insight as to what she believes will be the best way to move forward. Graboski and councilwoman Sally Pope were in several meetings this week with the town’s audit committee on the topic.

Graboski said that this issue is particularly disconcerting now because of the current state of the economy.

“This is top priority as far as I’m concerned,” she said on Friday.

Graboski stated that the audit committee intends to gain a full understanding of why these issues have arisen and then put forth their plan of action. She explained that a piece of software called, Team Budget could be utilized to prevent these types of situations in the future.

When Blowes tried to offer the board a history of what has occurred with capital accounts over the past few years, board members Chris Nuzzi and Anna Throne-Holst questioned why they weren’t getting all the account information at Friday’s meeting.

“I appreciate the accounting of what’s happened,” Nuzzi said. “I thought today would be over the capital budget and what happened this year.”

Blowes explained that he was told by Graboski that a good idea would be to go over the chronological history of what has been happening with the accounts over the past few years, so that he may bring the town board up to speed.

“My concern is there is not sufficient time to provide in that level of detail,” Blowes responded.

Throne-Holst agreed with Nuzzi, saying she thought the meeting was going to be held to discuss the realistic situation of the accounts.

“This has not been made clear, and certainly not to me,” the councilwoman said and added she has been requesting a copy of the capital budget for a while.

“What we have is some numbers,” councilwoman Graboski said, “there isn’t anyone willing to stand behind those numbers…then and only then will we be able to state with certainties that we can go forward with the systems and complete the computer software we need in the first quarter to get these numbers and this research back up.”

“Time is up now, I don’t think the board and the public can except to wait until April,” Throne-Holst maintained.  

Kabot explained that at first, the priority was on the $7.5 million deficit that was accumulated over the years 2004 through 2007 for police, highway, and waste management expenses, in the $82.5 million operating budget.

“We needed to fix it and go line by line and expense by expense,” she said before adding that now, the capital plan will be priority.

“Let the process and the priorities be laid out, hypocritical doesn’t work here,” the supervisor said.

“We are trying to take the bull by the horns at this point,” Graboski added.

Kabot said that the town hired a financial consultant to go over the information, and a Microsoft consultant to go over the software and address these problems.

“We now have all the cash accounts reconciled through November,” explained Wright. What she was advocating for at the meeting was the implementation of Team Budget, a budgeting software tool. She said that the software consultant said it was never fully implemented but now her plan is to bring the software consultants back in.

“As soon as an account goes negative, and you know you need to bond, it [the computer program] will trigger it is time to borrow,” Wright said.

“This is so you don’t prematurely borrow when you are not ready,” Kabot explained.

“They are coming in February and will install it,” Wright added. “So starting in the first quarter, department heads can work on their budgets.”

Comptroller Brautigam explained the reason for the so-called “missing funds” is because the “computer program is saying there is much more because the town board approved the projects.” Brautigam further explained that sometimes the projects are approved but the money wasn’t borrowed straight away, which is common because it saves money on interest and bond council costs.

For example he explained that he recently got a quote for a $20 million bond and the interest rate was 3.85 percent. But for a bond of $2.5 million the rate was two percent. 

Kabot said that there may be critical projects such as building or road repairs, but added, “We are not floating another bond until we have a good handle on our bonded indebtedness.”

Nuzzi asked for an immediate list of projects so that the board may consider those that may be of priority, like projects in the highway department or public works.

“What may be a greater issue is why are we authorizing projects that are not being done right away,” he asked.

“You’ve hit the nail on the head,” said Kabot. The supervisor said there are some projects that could have been given dual names in an account.

“We will scrutinize all of it,” said Nuzzi of all capital projects.

The board will meet on February 13, for a work session on public works, to see if there are any projects that need to be handled immediately.